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    Time Management Techniques and Outlook

    Time Management Techniques and Outlook Course Duration: One Day

    Target Audience:

    This programme is suitable for anyone wishing to improve their management of time.

    Course Objectives:

    Develop an ability to apply effective planning techniques to work activities. Develop effective methods for managing time and aim to create more available time each day. Improve skills in controlling workloads and personal workplace organisation.

    Course Outline:

    Introduction, Objectives and Expectations

    Principles of Effective Time Planning

    • Setting objectives and developing task and activity lists
    • Determining priorities and task sequencing
    • Organising resources for plan implementation

    Identification and Management of Time Waste

    • Characteristics of time – lost time as waste
    • Identification of key time waste factors for participants
    • Action plans for time waste reduction

    Use of Time

    • Analysis of time usage and taking action to improve use of time
    • Use of diaries and practical day planners
    • Desk and file management
    • Determining levels of accessibility and managing interruptions
    • Handling modern electronic media for reduction of time wasting

    Development of Individual Action Plans for an Application of Learning

    • Use will be made of practical exercises with analysis and discussion

    Microsoft Outlook – Handling Information Overload

    • The Information Workflow model
    • Set-up a reference system
    • Managing action: Do, Defer, Delete?
    • Opening and saving attachments

    Time Saving Features

    • The Rules Wizard
    • Searching and Filtering Messages

    Objective-Centred Action Planning

    • Tasks – create / defer / review / plan
    • Create tasks from email and other item
    • Task views

    Planning your day, week, month, year – the Calendar

    • Meeting requests
    • Sharing Calendars
    • Remember the holidays!
    • Set calendar to only your working hours / dates
    • Group Calendars

    Microsoft Outlook Today

    • Tasks you should do: Each morning / Each evening

    Discussion and Question Time

    View Schedule
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